If you run a trade business — kitchens, contracting, architecture, flooring, signage — you know the pain: a client emails asking for a quote, and you need to turn a rough brief into something presentable. The old way — outsource a render, manually extract dimensions, build specs in a spreadsheet, assemble a proposal in InDesign — takes days and costs hundreds of dollars.
What if you could forward that inquiry and get a complete visual proposal back in your inbox in minutes — ready for 60-second review before you send it?
The Old Workflow (And Why It's Broken)
Here's what a typical project handoff looks like today:
- Sketch the concept (pencil, iPad, CAD) — 30 min
- Send to a freelance renderer — wait 2-3 days, pay $200-500
- Extract dimensions manually — 1-2 hours
- Build a material spec sheet — 1-2 hours
- Calculate quantities and costs — 1 hour
- Assemble the proposal in Word or InDesign — 2-3 hours
- Generate marketing copy for the listing — 30 min
Total: 3-5 days and $300-600 in rendering costs alone.
Now multiply that by 10-20 projects per year. You're spending weeks on admin work that doesn't earn you a single dollar more.
The arkiTrace Workflow: Forward an Inquiry, Review a Ready-to-Send Proposal
Here's how the same process works with arkiTrace — your AI teammate for sales proposals.
Step 1: Forward the Client Email (30 seconds)
A client emails you a brief — a sketch, a photo, a description of what they want. Forward it to arkiTrace. Arki — your AI teammate — analyzes what the client sent and gets to work immediately.
You can also drop files directly onto the canvas:
- A hand-drawn napkin sketch
- A photo of an existing space
- A CAD export or DXF floor plan
- Even just a text description: "modern kitchen with island, 4x3 meters, white marble countertops"
Step 2: Render (2 minutes)
Tell Arki: "Render this in a modern Scandinavian style."
In about 30 seconds, you get a photorealistic render. Not a rough AI image — a proper architectural visualization that preserves your layout, proportions, and design intent.
Want variations? Ask for them: "Show me 4 material options: marble, granite, quartz, and wood." Arki generates up to 6 variants in a single batch.
Step 3: Extract Dimensions and Cut List (3 minutes)
Ask: "Extract dimensions from the sketch."
Arki reads the measurements and presents an editable table. You verify, adjust if needed, and confirm.
Then: "Generate a cut list for the kitchen cabinets."
You get a production-ready parts breakdown with edge banding details — ready for your fabricator.
Step 4: Spec Materials (5 minutes)
Ask: "Spec the materials from my library."
Arki scans the render, identifies surfaces (countertop, backsplash, flooring, cabinet fronts), and matches them to materials in your library — with real pricing, supplier info, and SKU numbers.
No library set up yet? Search the built-in catalog: "Find white marble floor tiles under $40 per square meter."
Step 5: Export the Proposal (5 minutes)
Ask: "Prepare a proposal for the client."
Arki builds a professional PDF with:
- Cover page with the render
- Before/after comparison
- Design intent description
- Material palette with images and pricing
- Cost summary
- Cut list (if applicable)
- Quantity takeoff (if you uploaded a DXF)
Choose from 5 templates: Architecture, Interior, Real Estate, Landscape, or General. Toggle sections on and off. Switch between English and Greek. Your brand colors are auto-extracted from your org logo.
Step 6: Generate Marketing Copy (2 minutes)
Need a listing description for the property? Ask: "Write a listing description for this design."
Arki generates professional copy in your chosen tone (luxury, modern, family-friendly, or professional). It works for:
- Real estate listings
- Investor pitches
- Social media captions
- Press blurbs
Step 7: Download and Send (2 minutes)
Download as PDF, Excel, or PowerPoint. Email to your client. Done.
Total time: ~20 minutes. Total cost: included in your plan.
What This Means for Your Business
The math is simple:
- Old way: 3-5 days + $300-600 per project in rendering costs
- arkiTrace: About 3 minutes draft + 1 minute review (plans start at Pro €1,199/month)
If you do 10 projects per year, that's:
- $3,000-6,000 saved in rendering costs alone
- 30-50 days saved in admin and waiting time
- Faster proposals = more project wins
One winning project pays for a full year of arkiTrace.
See It in Action
Want to see how arkiTrace drafts a full proposal from a client inquiry in about 3 minutes — delivered to your inbox for approval? Book a strategy call and we'll run through your actual workflow.
Your first proposal is closer than you think.